Rainbow Board

BOARD MINUTES
Rainbow Emmaus Fourth Day Group
January 12, 2008

The Rainbow Fourth Day Group Board met in an open-to-the-community forum at Trinity First United Methodist Church following a 5:00 PM community potluck on Saturday, January 12, 2008.
Members Present: , Bill Boyd, Peggy Craig, Ben Gomersall, Bob Hedicke, Janie Shockley, Betty Smith, and Jake Villasenor
Members Absent: Jimmy Angelos, Susie Aikman, Sherrie Carvalho, Bill Case, and Bill Peters.
Lay Director Bob Hedicke opened the meeting.
Much discussion ensued concerning Men’s Walk #13 (June 12-15, 2008) and Women’s Walk #14 (June 26-29, 2008) which will be held at the Howard Johnson Motel on Executive Boulevard in El Paso. With no kitchen available, meals will be brought to the site. Three possible providers will be reunion groups, Cracker Barrel, or WHUMC’s caterer whose credentials were presented by Bob Craig. Prospective menus will be sent to Ben Gomersall and Bill Boyd.
Several Rainbow Emmaus Fourth Day Group board slots need filling with the exodus of the 2007 slate. Those terms ending December 31, 2007 are:
•    Lay Director – Bob Hedicke. Bob has agreed to continue through 2008
•    Assistant Lay Director – Open. Jake Villasenor agreed to fill the slot and also continue as Communion Steward
•    Spiritual Director – Bill Case. Bill has agreed to continue through 2008
•    Treasurer – Bill Peters. Ben Gomersall will call Bill requesting he also continue through 2008
•    Team Selection Representative – Jimmy Angelos. Ben will call Jimmy with the same request. This position must be filled by a male. Bob Hedicke suggested in the event Jimmy declines, seeking a young person.
•    Borderlands Board Representative – Sherrie Carvalho. Sherrie’s, Mary Shugert’s and Frank Middleton’s names were submitted as candidates.
•    Send Offs - Open
Historically, ballots were prepared and sent out. With 2007’s dismal response, Ben Gomersall suggested this practice be discontinued.
Bob Hedicke adjourned the meeting.

Respectfully submitted,
Peggy Craig

Ben and Evaline Gomersall have brochures that can be used for Emmaus presentations at the various churches. bgomers1@elp.rr.com

GUIDELINES FOR STRUCTURE OF THE BOARD OF DIRECTORS
BORDERLANDS EMMAUS COMMUNITY
Approved January 15, 2006

FISCAL YEAR – the calendar year will serve as the fiscal year for the Board, and for the Fourth Day Groups.
BOARD COMPOSITION
The Board of Directors shall be made up of up to nineteen voting members, fifteen of which are to elected by Fourth Day Groups. There will be up to four appointed members, who serve by virtue of their position of service, and who will be selected at the discretion of the Board.
Each Fourth Day Group will elect three lay representatives, and one clergy representative. The Lay Directors of each Fourth Day Group shall also be members during their terms in office.
Election shall be by mail or email ballots, rather than at Fourth Day Gatherings, in order to get a wider representation.
Each Fourth Day Group shall name a nominating committee to put forth names for election.
The Fourth Day Board can serve as the nominating committee.
There will always be two more nominated names than the number being elected.
The elections will take place in November of each year.
The 3 lay members elected from each Fourth Day Group will serve a three year term. Terms will be staggered, to insure continuity of leadership. The initial representation from each Fourth Day Group shall be voted so that one representative shall serve 3 years, one shall serve 2 years, and the final one shall serve 1 year, in order to get into the class rotation and to provide continuity.
Fourth Day Groups should have even distribution of the positions between male and female, excluding the Lay Director.
No member, other than the Lay Director, will be allowed to succeed him/herself. There will be at least one full year between terms of office.
There should only be one member from a family on the Board at one time. However, in the event that a Fourth Day Group is not able to fill all five positions, they may select representatives from the same family.
In the event a Board member must resign, the Fourth Day Group represented by that person can appoint someone to fill out that term of office.
That person will be eligible for reelection at the end of the term only if he/she has served no more than one year.
The four appointed members of the Board, who shall have voice and vote, are Registrar, Treasurer, Prayer Vigil Chairperson, and Chrysalis representative.
The immediate past Chairperson of the Board and Chairperson of Team Selection Committee shall be members of the Board, with voice but no vote.
OFFICERS
The Chairperson of the Board will be elected from among the membership of the Board at the January meeting each year.
The term of office for Chairperson is one year. A Chairperson who has served a one year term may serve a second one year term at the will of the Board.
The Chairperson of the Board must have served on the Board for at least one year prior to serving as Chairperson.
Chairperson of the Board will vote only in event of a tie.
The Spiritual Director will be elected from among the clergy serving on the Board by the Board at the January meeting. A Spiritual Director may serve only one consecutive one-year term as such.
A Vice-Chair will be elected at the first meeting of the year. This person will serve in the absence of the Chair, and step into the position of Chair should it become necessary.
A secretary will be elected or appointed at the first meeting of the year.
COMMITTEES
The Board will determine standing and ad-hoc committees.
Chairpersons of those standing committees will come from the membership of the Board.
Each chairperson will select his/her own committee, assuring that each Fourth Day Group is fairly represented.
Chairpersons for ad hoc committees need not be members of Board.
Suggested Standing Committees: Support, Site, Agape, On-Site Prayer, Training, Community Letters, Reunion Group, Gatherings, Newsletter, Book Table, etc.
Team Selection Committee:
Each Fourth Day group will elect one female and one male member of TSC, each to serve a three year term.
There will be at least one representative from the Board on the Committee.
Terms will be staggered.
The Chairperson will be chosen by the Board of Directors at the first meeting of the year.
No member will be allowed to succeed him/herself. There will be at least one full year between terms of office.
There should only be one member from a family on the TSC at one time.
The Board will name a Spiritual Director to serve with TSC. This person will be responsible for maintaining lists of qualified clergy, maintaining contact with them, and assisting the Board in filling the SD positions on the Walks.
FOURTH DAY GROUPS
Each Fourth Day Group should have an elected governing body, which follows the pattern of the Borderlands Board set-up.
Their board years will follow the calendar year.
They will not have their own By-Laws, but rather, follow the By-Laws of the Borderlands Community.